Category Archives: Presenting Live

It’s okay not to center absolutely everything…

I happened upon an Apple Store talk with Ricky Jay yesterday evening and was pleasantly surprised to see how the organizers had set up the speakers on stage, and the restraint they used in placing Jay’s name on the large screen (actually maybe a little too small…). Even though the setup placed the speakers very far from the left side of the audience, it was a small auditorium, and I appreciated the dynamic spatial setup.

It’s okay not to center absolutely everything…

As a sidenote, I’ve known of Ricky Jay since I was a kid doing magic. In fact, three of his books are on my office desk right now. (My prized copy of Cards As Weapons is at home.) And I’m really looking forward to seeing the new documentary about him for which he is currently doing press.

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Categories: Presenting Live.

Tag Team Presenting with Two Remotes

I usually recommend that teams presenting together use a single remote so it always gets passed to the next speaker and there is no confusion. That is, unless there is one person clicking for everyone (more rehearsal and teamwork needed.) In fact, I wasn’t even sure you could connect more than one USB remote to a computer.

But apparently you can!

And that’s exactly what we did when my designer Carinda and I presented a new class here at Edelman last week. We tag-teamed the whole class, and we each had our own logitech remote connected to a single computer. Worked like a charm.

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Categories: Presenting Live.

The President’s SOTU Slide Presentation

Did you know that the President gave a slide presentation Tuesday night? Barack Obama did not pull an Andrew Cuomo and use actual slides behind him, but there were indeed accompanying graphics and visuals to his State of the Union address. As in years past, the White House released an Enhanced” State of the Union video presentation available on their website.

The White House’s solution to visually communicating the President’s message is to place vertical graphics next to the video at selected points. If you haven’t seen how the visuals support and enhance the speech, definitely take a look.

This is a technique that I really loved initially, but this year the White House’s graphics department seemed asleep at the wheel. Believe me, I know how quickly these graphics were probably created, but while there were a few moments in which the visuals truly aided the message, I felt as the entire approach lacked the touch of a skilled information designer.

There was confusing use of highlights—is the focus the blue or the red figures…?

There were color combinations that would get you kicked out of a freshman year design course—red text over blue “vibrates” and is a rookie mistake…

There was lackluster imagery, cheesy text effects and overuse of all caps…

And downright confusing stats and graphics…

What was good?

Some very direct charts and good colors…

Good use of imagery and humor…

And humanity and a sense of the personal

I personally don’t look forward to the day that projection screens are installed behind the President for the State of the Union, but it may just be inevitable.

     
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Countdown Timers

In my longer trainings, I take a 10-minute break midway through to recharge the blood sugar and let everyone stretch. (I don’t serve twinkies—the above is just a screen I put up previewing something we cover after the break…)

Since the training is a very full 3 hours, and since I never want to run over, I always make sure that the 10-minute break is exactly 10 minutes long. How? By just putting up a 10-minute countdown clock on the screen and starting to talk again when it hits 00:00. No, not everyone is back in their seats, but a lot more are now than when I used to take similar breaks without a countdown. 

Where to Get Timers

Google “PowerPoint Timers” and you’ll find lots of tutorials and tricks for using timed animations and transitions to create a countdown timer natively in PowerPoint. Some are cool, but all are largely unneccesary. 

The best way to use a timer in PowerPoint is to insert a video file of a countdown. If your countdown is longer than what you need, simply advance the start point in the playback options (PPT 2010 and later or Keynote).

You can download a number of free video timers from ipresentee.com, a good site that also sells timers and other presentation tools. The catch is that these timers are for Keynote, so to use them in PowerPoint, you’ll need to extract the videos from Keynote and then convert to a Windows friendly format. Click below for the timers on ipresentee.com.

Or…since I’m a nice guy, I converted my 10 minute Keynote timer for use in PPT. Right click the below image to download it to your desktop…

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The Power of Presentation Metaphors

Here at Edelman, we just held our annual all-staff meeting for our 650 New York employees.

Because I was out of the office in the weeks immediately preceding the event when much of the presentation content was written, I had a fairly fresh experience as a viewer the day of. And what struck me was how many presenters made use of metaphor to incredible effect.

Metaphoric vs Literal Imagery

Presentation imagery can either be metaphoric or literal. The style these past few years has been for heavy metaphoric imagery such as an artistic photo of a lightbulb in a field of grass to discuss “energy innovation.” A literal version of the same slide might be a picture of an actual concept solar car or a new type of wind turbine. In general, I think literal imagery is strongest and stickier, but it is often harder to come by.

Lots of metaphoric imagery in a presentation can tend to blend together and distance a viewer from what’s actually being communicated: “Wait, are we talking about funny cats, kids with lemonade stands and high jumpers or are we talking about our firm’s 3rd quarter sales strategy?”

However, if metaphors (visual and otherwise) are deeply ingrained in a presentation’s story, they can be incredibly powerful…and they were on excellent display at our recent meeting.

Comic Book Hero

Visual Storytelling is a significant and developing focus for Edelman’s PR approach (video, infographics, etc.), so most of our presenters this year were already well ahead of the PowerPoint game in shunning bullet points and extensive on-screen text. 

But one presenter used a comic book metaphor (with an actual custom-drawn series of comic book scenes) to explain some of the challenges the industry has faced of late with regard to pharma clients. Instead of endless charts and numbers explaining the details, what our employees were given was a metaphor: this financial trend anthropomorphized into “Pharmageddon,” a comic book villian. Simplistic? Yes. Sticky? Absolutely.

Olympic Hero

Edelman’s New York Health practice has two open secrets. The first is the above mentioned industry “Pharmagedon” challenge. The other is that the practice’s awesome General Manager, Bruce Hayes, is a former Olympic gold medalist in swimming. 

Bruce doesn’t talk much about his Olympic history, but decided that the story of his relay team’s come from behind win at the 1984 Los Angeles games was a perfect metaphor for the resiliance and adaptation his division is currently showing. Again, no charts, no numbers, no cute pics of kittens “hanging in there.” In this case, literal imagery and video of his famous win was used along with an instrinsic overall metaphor for his message. 

Add the fact that the London Olympics were a few days away, and Bruce’s presentation simply brought the house down.

Captain Morgie

Perhaps Edelman’s current metaphor trend was kicked off by our own Richard Edelman who last year created an unofficial mascot for us he calls a “Morgie” or “Captain Morgie.” This is short for Morganucodon, a small prehistoric rodent and the first mammal.

Morgie makes his appearance in Richard’s planning presentations not because he is the cutest of extinct creatures, but because his story of adaptation and survival in the land of dinosaurs serves as a perfect metaphor for how Richard sees our company’s past, present and future. I’m asked all the time if I think Richard’s presentations in which this prehistoric rat often plays a starring role are effective. And I always say, “Compared to endless slides of bullet points and charts? Compared to a 100 slide PPT deck filled with business jargon? Compared to a presentation you wouldn’t even be talking about now four weeks later?” Yes, I think they’re very effective. Consider me a fan of Morgie.

And consider me a fan of metaphors in presentation.

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Presentation Summit Discount Code

On an unrelated note, if anyone is considering attending this year’s Presentation Summit 2012 in Scottsdale, AZ at which I’ll be speaking, the organizers are offering my readers a discount. Just use the code “NH75” when registering here.

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Presentation Summit 2012 (And I’m a Featured Speaker)

For the last couple of years, I’ve headed west to various cities to attend Rick Altman’s excellent Presentation Summit. It’s the only conference in the world dedicated solely to presentation, and it attracts the top players in the industry as attendees and speakers (Nancy Duarte, Garr Reynolds, etc.)

And this year I’m honored to be a speaker myself. I’ll be giving a seminar entitled…

“In The Trenches: Real-World Solutions to Corporate Presentation Challenges”

While I don’t come from a corporate background, that’s the space I’ve been playing in for years. And the business world throws up endless challenges to good design and effective communication—and not just with regard to presentation. 

In this session, I’ll share tips and tricks that I’ve developed over the years to address these corporate challenges while still producing effective presentations. I’ll discuss strategies for encouraging clients to write less on screen, for painlessly creating separate handouts, for creating custom templates in minutes by “reskinning,” and for keeping content highly editable. I’ll also discuss some unique PowerPoint formats for when the client says, “But I don’t want it to look like PowerPoint…”

Take a look at the entire conference lineup which includes a video preview I recorded. Or you can watch it here…

 

It’s a great conference. If you think you might benefit from attending, drop me a line. I’d be happy to tell you more about it. Or just sign up here!

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Vaudeville Poster — The original Infographic?

I had some fun a few weeks ago designing the above for an Edelman executive to present at an internal meeting. Each presenter was allowed 5 minutes and one single slide. So how do you make 5 items of content distinct and memorable with one screen? Not with bullets, you don’t.

I threw out the idea of an old time show poster as a solution for fitting a lot of differing content onto a single page which made me think: could the vaudeville/music hall poster have been the original infographic?

In any case, it was apparently a hit.

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visual training presentation