Category Archives: PowerPoint

Stretching an Image Without Distortion

I have Photoshop open most of the day and yet, when I need to stretch a photo to fill the entire slide, I almost always use this hack directly in PowerPoint to make it happen without actually distorting the photo.

This also works great when converting a 4:3 presentation to 16:9.

Above is a quick video tutorial on how to do it!

Check out my YouTube Channel for this and more presentation hacks and tutorials.

 

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Categories: Design, Imagery, PowerPoint.

Favorite Custom Shortcuts for PowerPoint

Yes, PowerPoint comes preloaded with hundreds of keyboard shortcuts for all types of functions, but naturally, it seems like some of the things you need to do most often can only be done by mousing and clicking. And Microsoft gives you no method for specifying custom keyboard shortcuts or changing the default ones.

Fortunately, Mac OS does allow you to set and change keyboard commands not just for Mac OS, but for almost any application running on your Mac via the System Preferences: Keyboard: App Shortcuts menu. Let me stress that this happens on the OS level outside of PowerPoint, so you need to go to your Mac preferences, not your PowerPoint ones. Your window should look like this, and you can add any installed app here and then start customizing keyboard commands. It’s fairly straightforward in that you have to physically type in the app menu command exactly as it appears (i.e. “Save as…”) and then you can specific what key combination you would like. Any changes here will override the app’s default shortcuts.

So, what are my favorite shortcuts? As you can see from the screengrab above, I have specified key commands for alignment and layer order. I am forever doing a finger dance of aligning, grouping, ungrouping, aligning objects and having to click the ribbon each time is a major time killer. So, picking up a cue from keyboard shortcuts in InDesign, I’ve set Shift-Command-Arrows to do the work for me. It’s a huge time saver.

What About the PC?

Well, up until yesterday, I didn’t think there was any easy way to assign similar shortcuts on the PC. But I just discovered OfficeOne’s Shortcut Manager for PowerPoint which via add-in allows you to do pretty much the exact same thing as Mac’s system preferences. Shortcut Manager is actually a bit easier to use in that you can search for and choose functions from category lists and even filter by assigned and unassigned along with specifying whether the commands should be active during slide design and/or slide show. It’s simple, but powerful. It’s also a bit steep at $39.95, but there is a 30-day trial. And honestly, if are hunting and pecking for the align right tool as often as I used to, it’s a bargain. Take it for a test drive!

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Categories: PowerPoint.

Typography and Typesetting in PowerPoint: The Presentation Podcast Episode #23

The Presentation Podcast

Episode #25, What is the Page Size of 16×9? is live.

This week we’re getting very inside baseball and demystifying page size and aspect ratio in PowerPoint. Why 13.333″ an important number and why would you want to add an extra 1/8″ of an inch on each side of your PowerPoint slide? Listen to Episode #25 and find out!

Don’t forget to give us a rating on iTunes if you like the Podcast and want to help spread the word!

Subscribe on iTunes and check out the show notes for more info.

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Categories: PowerPoint.

A New PowerPoint Ruler

PowerPoint has a new ruler making it easier to draw more precise lines.

As with many new features, this is available now only for Office 365 Inside Fast subscribers on Windows only.

Take a look!

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Categories: PowerPoint.

Bring PowerPoint Down to Size with Proper Compression

 

In advance of another webinar I’ll be doing for PresentationXpert on February 15, 2017 focusing on the use of imagery in presentation, I answered a quick reader’s question on how best to bring PowerPoint files down to size through compression. Take a read here to discover how the pros do it—and no, it’s not by using the built-in Microsoft tools!

And don’t forget to sign up for the free webinar: Using Imagery to Create Powerful, Impactful Presentation Stories.

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Categories: Imagery, PowerPoint.

Be Like Hans Rosling with PowerPoint Morph

Sadly, the world lost statistician, doctor and TED personality Hans Rosling yesterday. In honor of his endless enthusiasm for and influence on data and data visualization, I put together this little tutorial on how to approximate his Trendalyzer software to create animated bubble charts using PowerPoint’s morph transition.

If you haven’t seen Hans present, take a look at some of my favorites:

The Best Stats you’ve Never Seen • 200 Countries, 200 Years, 4 Minutes • Global Population Growth, Box by Box • Asia’s Rise: How and When

 

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Typography and Typesetting in PowerPoint: The Presentation Podcast Episode #23

The Presentation Podcast

Episode #23, Typography and Typesetting is live.

This week we’re talking not just fonts, but how to make your typography look professional in PowerPoint through spacing, justification, sizing and placement for various types of presentations. No, PowerPoint doesn’t have the powerful type tools of InDesign, but you can still do a lot more than you think you can to produce a professional looking result.

Don’t forget to give us a rating on iTunes if you like the Podcast and want to help spread the word!

Subscribe on iTunes and check out the show notes for more info.

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Categories: Design, Fonts, PowerPoint.
visual training presentation