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Wednesday
Apr022014

Table Design Makeover GIF

I love this table design makeover GIF from Dark Horse Analytics.


Sunday
Mar302014

PowerPoint for iPad. Finally.

Well, four years and 200 million iPad sales later, Microsoft has finally, finally, finally released Microsoft Office for the iPad, which includes, of course, PowerPoint. There's a lot to like and...a lot to criticize. What, you think I'm going to give Microsoft an easy pass on this one?

First, let's talk about getting it up and running on your iPad.

The Technical and Pricing Details

Each of the 3 office applications (Word, Excel and PowerPoint) are stand-alone apps that need to be downloaded separately from the iTunes store. The installation, as with most apps, is simple and straightforward. But upon opening PowerPoint (or one of the other apps), you'll soon realize that you are only allowed to view and present presentations—not to edit or create. That is, unless you purchase or already own an Office 365 subscription.

And that's where things can start to get complicated. Office 365 is still a point of confusion for a lot of consumers. It is essentially the subscription model for an Office suite on your PC and/or Mac that Microsoft is pushing hard as an alternative to the 2013 desktop version of Office. Different Office 365 plans give you different options for how many computers or devices you can install the software on, but a popular plan is the "Home Premium" one that gives you all Office apps on up to 5 computers or tablets for $99/yr.

So, in order to edit or create Office docs on the iPad, you must have an Office 365 subscription which you can make as an in-app purchase if you need to. 

Redesigned from the Ground Up

It is here that I have to give Microsoft tremendous props for not just porting an existing version and interface onto the iPad, but redesigning it from the ground up. While the program will feel familiar to users of the desktop version of PPT, it has been greatly simplified and optimized for the iPad. The dense set of ribbons has been simplified down to 5 tabs, each with a bare minimum of options. Formatting and functions are always at your fingertips—no endless clicking into sub-menus or hunting around. Working on slides feels easy and elegant. Moving objects around and working with text is a nice experience. It feels more Apple-like, than Microsoft-like.

Perfect for Playback

With one major exception, PowerPoint for iPad excels in playback. It is fairly easy to load PPT files through iTunes, from email or from Windows OneDrive. Unfortunately, there is no in-app support for Dropbox which would have been nice, but you can transfer PPT files from Dropbox for iPad to PPT for iPad. Once you have your files loaded, playback is beautiful and smooth. Swipe from the side to advance or go back, but it would have been nice to simply tap as well to advance. It is also easy to pretend you're John Madden and notate and highlight parts of a slide on the fly with your finger (although these notes vanish when you advance to the next slide). 

There are many transitions to apply, and all play beautifully, as do complicated animations created on the desktop—even motion paths. While there is much that you cannot edit from the iPad, the app does not seem to eliminate or change most of what you have created on the desktop side. This is very good news, and will definitely give SlideShark a run for its money.

Sending your slides to a screen via AirPlay is possible, but not from the app. You'll have to set this in the iPad general settings. You cannot pinch to zoom during slideshow mode, although you can in edit mode.

And when you arrive at a slide with video...nothing happens. While you do see a static screen shot of the first frame of your video, PowerPoint for the iPad simply does not support any video or audio playback. D'oh! Score one for Keynote...

Lack of video support might be my biggest disappointment.

 

A Small Program for a Small Screen

All the simplification comes at the price of removal of many functions. PowerPoint on the desktop is filled with hundreds, if not thousands of functions and endless options. No one would expect the iPad version to duplicate all these features, but there are some glaring omissions, including:

  1. No video support
  2. No creation or editing of object animations (only slide transitions)
  3. No printing support (sorry, Microsoft, but businesses still print A LOT of slides)
  4. Limited photo insertion (only option is from photo albums on your iPad; a Bing image search would have been awesome)
  5. No creation or editing of transparency on images or objects (you can insert a colored shape, but you can't make it 50% transparent to use it as a text box over an image the way Microsoft's screenshot above shows)
  6. No style control (you can apply default styles to text, shapes and images, but you have no further manual control)
  7. No alignment tools (I understand the challenge of selecting multiple objects in order to align, but a snap-to-shape feature would help in aligning multiple images)
  8. Little control of layouts and themes (you can select a theme when creating a new presentation, and a layout when creating a new slide, but you can't change either of these after the fact)
  9. No image editing (aside from applying a default style, you cannot increase the brightness, create a duotone or even crop an image)
  10. No native Box, Dropbox or Google Drive support (I know Microsoft is pushing its own OneDrive service, but many users have other well-established workflows)

The Best Slide Solution for the iPad?

Is this the best solution for creating and running presentations on the iPad? Yes and no.

For those who have no interest in bothering with Keynote or converting and managing presentations through SlideShark, then PowerPoint for the iPad is a very good solution for basic viewing, very basic editing and playback. The iPad's mail app has always been able to give you a preview of a PPT file attachment, but it often distorts, deletes and alters content. Not cool. A PDF was always a solution, but do you really want to constantly be asking your client to "make a PDF so I can view it on my iPad"?

As for me, while I will definitely make use of the new PowerPoint for iPad app, I will still rely on my favorite solution for presenting slides on the iPad: Photo Albums and JPEGs in the photo app. I still keep my portfolio on my iPad by converting presentations into individual albums of JPEGs. This allows me to quickly scan through dozens of presentations and then hundreds of slides, pinching and zooming and pulling up any slide I need very quickly. 

But at the end of the day, I still have to hand it to Microsoft for a well-designed, if feature-lacking solution.

* * *

I need to give special thanks to my friend Ric Bretschneider, former Senior Program Manager for PowerPoint at Microsoft who provided feedback on the above and who reminded me that A) this is still just a 1.0 version that will surely be improved in future versions, and B) Apple notoriously limits access to significant parts of the iOS API, preventing developers from instituting certain desired features.

The app has only been out for a few days, so if you feel I got anything wrong, please let me know! And if you have started using PowerPoint on the iPad yourself, I would love to know your experiences. 

Friday
Mar212014

Presentation Advice from 9 Experts

Here's a nice cross-section of of advice from 9 presentation experts—and not just the usual suspects. (Okay, I'm one of them.)

Courtesy of CustomShow, a PowerPoint alternative that puts emphasis video integration.

Thursday
Mar062014

Getty Images Has Just Made a BIG Decision

Getty Images has been playing catch-up to Shutterstock in terms of innovation and the way stock photography needs to evolve. They still have wonderful content, but have always proved intimidating and cost-prohibitive to many users. 

Well, they just announced that some imagery will now be free to use online in social and blog situations via provided embed codes. 

This is similar to the way that YouTube allows people to embed their videos on sites. Getty's embedded images will be hosted by Getty, giving them perpetual control of the image—meaning, they can take the image down or disable the link at any time. And Getty removes the watermarks, but does include a rather large attribution at the bottom of the image. And, of course, one click of the image brings you to Gettyimages.com where—surprise—you can purchase or license the image.

Another odd thing, I think, is that the attribution is not a part of the image itself. After embedding the image, one can right-click and save the non-watermarked image to your desktop. If I were Getty, I would have put a subtle attribution on the image itself at the bottom, but I guess I'm happy they didn't.

The BIG Problem...

This all sounds great, right? If you're a blogger, you can go to Getty Images, find a great shot and for no cost, have a great and legal image for your story. Except...not all of Getty's images provide embed code...is it just royalty-free imagery? No, some RF pics have it, some don't. Some rights managed shots have it, some don't. Same with editorial. Okay, so maybe there's a search function only for images with embed codes? Nope.

So, this to me just points to Getty's lack of understanding of their users and how they can increase their customer base. This was obviously a huge decision made at the top, and I applaud them for this. But where is the announcement of this on their front page? Nowhere. How long did I search for a cool embedded shot to use at the top of this post? Too long, because I had to wade through multiple photos that didn't provide embed codes.

Here's hoping this will evolve and Getty will make this a bit more user-friendly.

Your move, Shutterstock...

Tuesday
Mar042014

Slidedocs

Nancy Duarte and her firm Duarte Design have just released Slidedocs, their latest presentation book.

Continuing their trend of releasing books for free and in multimedia formats (see resonate), this latest is available for free download at their site in PowerPoint format. Though it seems odd to release a book as a PowerPoint file, in this case it is entirely appropriate as the entire focus of the book is creating print documents using PowerPoint, something Nancy calls "Slidedocs."

Practical Business Solutions

I have known that Slidedocs has been in the works for a while, and I'm excited for its release as it addresses an uncomfortable truth about corporate environments that often goes unaddressed by many presentation experts: PowerPoint is used far more than just as a tool to create formal on-screen slideshows. I'm not talking about the amateur poster designs at the water cooler announcing a canned food drive (although that's certainly a valid use), but rather high-stakes reports, memos, strategy documents, proposals and even white papers—things that once were the domain of Microsoft Word.

But Microsoft Word has become an entirely unusable program for most (myself included) if one wishes to inject any degree of design or complexity. This fact, coupled with the need for all types of communications to be more concise, produced more quickly and delivered more visually, has made PPT the default and de facto method of business communication creation.

We can debate whether this is a good thing or not, but it's a fact. Unfortunately, PPT's intrinsic design as "slideware," leads most to create stereotypical on-screen slides even when their work will never see a projector or large LCD screen. (Microsoft's default pages don't help, pushing its users to make 44pt headers and 32pt body copy).

The trend toward using PPT to create print documents was something I started seeing years ago, and instead of fighting it, I have long advocated using PPT in 3 distinct formats:

Click to read more ...