Yes, PowerPoint comes preloaded with hundreds of keyboard shortcuts for all types of functions, but naturally, it seems like some of the things you need to do most often can only be done by mousing and clicking. And Microsoft gives you no method for specifying custom keyboard shortcuts or changing the default ones.
Fortunately, Mac OS does allow you to set and change keyboard commands not just for Mac OS, but for almost any application running on your Mac via the System Preferences: Keyboard: App Shortcuts menu. Let me stress that this happens on the OS level outside of PowerPoint, so you need to go to your Mac preferences, not your PowerPoint ones. Your window should look like this, and you can add any installed app here and then start customizing keyboard commands. It’s fairly straightforward in that you have to physically type in the app menu command exactly as it appears (i.e. “Save as…”) and then you can specific what key combination you would like. Any changes here will override the app’s default shortcuts.
So, what are my favorite shortcuts? As you can see from the screengrab above, I have specified key commands for alignment and layer order. I am forever doing a finger dance of aligning, grouping, ungrouping, aligning objects and having to click the ribbon each time is a major time killer. So, picking up a cue from keyboard shortcuts in InDesign, I’ve set Shift-Command-Arrows to do the work for me. It’s a huge time saver.
What About the PC?
Well, up until yesterday, I didn’t think there was any easy way to assign similar shortcuts on the PC. But I just discovered OfficeOne’s Shortcut Manager for PowerPoint which via add-in allows you to do pretty much the exact same thing as Mac’s system preferences. Shortcut Manager is actually a bit easier to use in that you can search for and choose functions from category lists and even filter by assigned and unassigned along with specifying whether the commands should be active during slide design and/or slide show. It’s simple, but powerful. It’s also a bit steep at $39.95, but there is a 30-day trial. And honestly, if are hunting and pecking for the align right tool as often as I used to, it’s a bargain. Take it for a test drive!
This week we’re getting very inside baseball and demystifying page size and aspect ratio in PowerPoint. Why 13.333″ an important number and why would you want to add an extra 1/8″ of an inch on each side of your PowerPoint slide? Listen to Episode #25 and find out!
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As ShinyTile points out, the Oscars logo catches the eye first, and in this context is entirely irrelevant to the purpose and usage of the card. I assume the cards are nice keepsakes (in addition to the statues), and so I’m okay with keeping the logo, but minimizing it and making it the last thing the eye might read. In its place at the top center, I would place the category in the same Oscar logo gold. That should be the first place the reader’s eye goes and it should serve to confirm the category winner about to be announced. But immediately after the category is processed by the reader, the next thing is the winner and the first thing announced—big, bold and in all caps.
I’m okay with the title being all caps, but I would make the additional information (in this case the producer names), sentence cap as I think this is easier for the eye to read, especially with longer and more complicated names. The only things read aloud are in black and the other two items are in the less prominent gold.